Instructions for Authors

1. Is your paper suitable for BJOG?
2. How to submit your paper to BJOG
3. How to layout your paper
4. How to improve your paper
5. What happens after your paper is accepted?

Download a copy of the Instructions for Authors.


Is your paper suitable for BJOG?

 
BJOG welcomes submissions of papers on all subjects relating to women's health. We give priority to papers containing original data, systematic reviews and commentaries suggesting innovative approaches to women's health problems. We have a global remit and publish papers from all around the world, including from both developed and developing countries.

Our readership is predominantly clinical but we welcome basic science submissions that have clinical implications. We are happy to consider qualitative studies provided they are written with the clinician in mind. The best way of appreciating the sort of papers we publish is to read some of our recent issues. We particularly appreciate a clear writing style with a minimum of jargon.

Initial assessment of submissions is done by our three Deputy Editors-in-Chief, who reject about 20% of papers at that time if they consider them not appropriate for our readership. This means you will get a quick assessment of your paper’s suitability for the journal, giving you the opportunity to submit elsewhere with a minimum of delay if it is not suitable. Papers judged to be on a suitable topic will then be allocated to an editor for more detailed assessment.

A further 10% will be rejected at this point if the presentation, the methodology etc are judged to be inadequate. The remaining 70% will then be sent to referees, and following receipt of their reports, if one or more of the referees recommend publication, the paper will then be discussed between editors, with the final decision being based on at least a majority of five opinions. We currently accept about 15% of submitted papers.

For our editorial process please see the following flow chart.

How to submit your paper to BJOG

Submissions to BJOG must be made online through Allen Track: http://bjog.allentrack.netPaper manuscripts and email submissions are not accepted.

Authors must register on the site. Once this has been done you can use your login and password to access your home page (please avoid creating duplicate accounts). From the home page, you will have access to the status of your manuscripts throughout the editorial process and, therefore, you need to retain your login and password for future reference.

It is essential that the email address for the corresponding author is entered correctly and is updated via the home page if it becomes invalid at any time. All correspondence regarding the submission will go to this email address.

If you have any problems accessing your AllenTrack home page please email: bjog@editorialoffice.co.uk.

Before submitting your manuscript please read both these instructions to authors and the BJOG editorial policies.

Once you have logged into AllenTrack click on ‘Submit Manuscript’. After reading the instructions on this page you will need to select the appropriate article type at the bottom of the page and click ‘Continue’. You will be asked to enter specific information about the manuscript (e.g. title, type of manuscript, clinical category) prior to uploading your actual manuscript files. There are also publication ethics questions to be answered. Please read carefully the authorship criteria in BJOG editorial policies

You will upload manuscript files from your computer as the last stage of the submission process. Once your files are uploaded to the database, they will be converted by the system to PDF files that can be viewed, downloaded and printed.

• Manuscript files and your cover letter should be in MS Word or RTF format.
• Table files can be submitted as MS Excel files or MS Word files.
• Figures must be submitted separately from the text as TIFF, EPS or JPEG files. They should be in order and clearly labelled.

Converting most files takes under ten minutes, but sometimes a large file will take longer. Conversion time also depends on the speed of your connection. The system will ask you to confirm that all files have converted correctly - please check your files to make sure that the system has converted each element properly. Your paper will be considered officially submitted only after the system receives this confirmation when you click on ‘Approve the Converted Files’.

If your submission is not in the correct format, the file will be returned to your home page for you to make any necessary corrections, as detailed in an email from bjog@editorialoffice.co.uk.

Please follow the instructions below to increase the chances of your paper passing this initial quality control stage first time, avoiding delays to your submission. Once a paper has been correctly submitted through the online system, it is assigned a tracking number and is accessed by one of our Deputy Editors-in-Chief.

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How to layout your paper

The format and word count of the paper will depend upon the type of paper submitted; however certain requirements are compulsory for all manuscripts. For full details go to How to layout your paper.

BJOG publishes a range of article types, and specific requirements can be found below:

Main research article
Review
Systematic Review
Surgical Techniques
Randomised Controlled Trials
Commentaries
Mini Commentaries
BJOG Perspectives
Case Reports
Letters to the Editor in BJOG Exchange
A report from #BlueJC

BJOG no longer accepts papers in a short communication format. 

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How to improve your paper


Writing style and terminology

Manuscripts should be written in clear concise English. If you are not a native English speaker you may wish to have your manuscript professionally edited before submission. For more information regarding this see Wiley-Blackwell Author Services

Some style guidelines specific to BJOG can be found below:

• 'Fetus' and 'fetal' should be spelt without 'o', and 'ise' spellings are preferred to 'ize' spellings.
• Numbers one to ten should be spelled out; for more than ten people, objects, days, months, etc., use Arabic numerals.
• 'Women' is generally preferred to 'patients' when reporting on obstetrics.
• 'Termination of pregnancy' is preferred to 'therapeutic abortion' and 'miscarriage' is preferred to 'spontaneous abortion'.
• Authors should always use the generic names of drugs unless the proprietary name is directly relevant.
• Any specialised equipment, chemical or pharmaceutical product cited in the text must be accompanied by the name, city and country of its manufacturer.
• Any abbreviations or acronyms used should be defined at first use in the main body of the article.

Please refer to this paper for terminology of lower urinary tract function and this paper for early pregnancy events.

The following paper may also be useful: Use of Race and Ethnicity in Biomedical Publication (J. Kaplan, T Bennett, JAMA. 2003:289(20): 2709-2716.)

Further guidance on scientific writing can be found on the Equator Network website.

Search engine optimization

To help improve the search engine ranking of your paper you should ensure you optimize your title and abstract. For more information and tips on how to do so please refer to Wiley Blackwell Author Services or view the following SEO tips sheet [PDF]. 

Study design and statistics


The design of investigations, methods of analysis and the source of data should be described in sufficient detail to permit the study to be repeated by others, and must include specification of all statistical methods. Measurements should be expressed in SI units with the exception of haemoglobin (g/dL) and blood pressure (mmHg).

If human participants were involved, manuscripts must be accompanied by a statement that the experiments were undertaken with the understanding and appropriate informed consent of each. If experimental animals were used, the materials and methods (experimental procedures) section must clearly indicate that appropriate measures were taken to minimize pain or discomfort, and details of animal care should be provided.

Please see below for commentaries published in the journal that have been written by BJOG editors and authors to provide further insight into best research practice:

• Summarising features of high quality study design and reporting for survey research:
        Surveying clinical surveys
• Focusing on assessing the reliability and validity of clinical tests:
        Evaluation of a clinical test. I: Assessment of reliability
        Evaluation of a clinical test. II: Assessment of validity
• An analysis of Randomised Controlled Trials:
        Can we trust the results of trials that are stopped early?
• An introduction to STARD:
        Evidence-based obstetric and gynaecologic diagnosis: the STARD checklist for authors, peer-reviewers and readers of test accuracy studies
• Adjusting for missing data:
        Proper analysis in clinical trials: how to report and adjust for missing outcome data

You may be interested in the following paper published in Journal of Clinical Epidemiology regarding graph construction:

Milo A. Puhana, Gerben ter Rieta, Klaus Eichlera, Johann Steurera, Lucas M. Bachmann ‘More medical journals should inform their contributors about three key principles of graph construction’, Journal of Clinical Epidemiology 59 (2006), 1017-1022.

Supporting Information (online only)


Please note that the length of papers in the printed journal is restricted, and authors are encouraged to consider selecting information for publication on the web only version, as supporting information.
Supporting Information must be important, ancillary information that is relevant to the parent article but which is not essential in the print edition of the journal.

All supporting information must be referred to in the manuscript, and labelled Table S1, Table S2, Figure S1, Video S1 etc. Please note that tables, figures etc. have separate numbering sequences. Please do not include supporting information within the main manuscript file, but upload as supporting information file(s). Videos will be included as supporting information. For further instructions please refer to Wiley Blackwell Author Services.

Videos: New Channels


The BJOG editorial team are committed to optimising the discoverability of your article, and therefore encourage the submission of videos relevant to your paper. The readers of BJOG are busy professionals and access content for different reasons, from keeping up to date with the latest original research to preparing for a lecture or journal club. To help meet these needs, we have developed several different routes to BJOG content. The latest initiative is to host BJOG videos submitted as supporting information on a new dedicated iTunes channel and the Wiley YouTube channel.

Effective from April 1st 2012 all videos submitted as supporting information will be made available on a dedicated iTunes channel and the Wiley YouTube channel. If you wish to opt out of this initiative please contact the BJOG Editorial Office.

Good reporting guidelines


For a better understanding of the reporting guidelines, please refer to the EQUATOR Network website, the resource centre for good research reporting: http://www.equator-network.org/.

Any paper reporting the results of a questionnaire survey should include a copy of the questionnaire used, together with the manuscript.

The reporting guidelines which are valuable for designing your study include:

CONSORT statement, checklist and flow diagram for RCTs
PRISMA statement, checklist and flow diagram for systematic reviews and meta-analyses
MOOSE checklist is required for meta-analysis of observational studies
STARD flow diagram and checklist are required for evaluations of diagnostic tests (diagnostic accuracy studies)
STROBE observational studies in epidemiology (cohort, case-control, and cross-sectional studies)
STREGA genetic association studies
TREND statement and check list for nonrandomized controlled trials
COREQ statement and check list for qualitative research (focus groups and interviews)
SQUIRE check list for quality improvement studies
REMARK check list for tumour marker prognostic studies
ORION infection control intervention studies
STRICTA controlled trials of acupuncture
RedHot homeopathic treatments
CHEERS statement, economic evaluations

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What happens after your paper is accepted?


View a flow chart of our production process.

Copyright licensing
 

If your paper is accepted, the author identified as the formal corresponding author for the paper will receive an email prompting them to login into Author Services; where via the Wiley Author Licensing Service (WALS) they will be able to complete the license agreement on behalf of all authors on the paper. Where OnlineOpen is required please see our Editorial Policies.

For authors signing the copyright transfer agreement
If the OnlineOpen option is not selected the corresponding author will be presented with the copyright transfer agreement (CTA) to sign. The terms and conditions of the CTA can be previewed in the samples associated with the Copyright FAQs below:

CTA Terms and Conditions http://authorservices.wiley.com/bauthor/faqs_copyright.asp

For authors choosing OnlineOpen
If the OnlineOpen option is selected the corresponding author will have a choice of the following Creative Commons License Open Access Agreements (OAA):
Creative Commons Attribution Non-Commercial License OAA
Creative Commons Attribution Non-Commercial -NoDerivs License OAA

To preview the terms and conditions of these open access agreements please visit the Copyright FAQs hosted on Wiley Author Services http://authorservices.wiley.com/bauthor/faqs_copyright.asp and visit http://www.wileyopenaccess.com/details/content/12f25db4c87/Copyright--License.html.

If you select the OnlineOpen option and your research is funded by The Wellcome Trust and members of the Research Councils UK (RCUK) you will be given the opportunity to publish your article under a CC-BY license supporting you in complying with Wellcome Trust and Research Councils UK requirements. For more information on this policy and the Journal’s compliant selfarchiving policy please visit: http://www.wiley.com/go/funderstatement.

For RCUK and Wellcome Trust authors click on the link below to preview the terms and conditions of this license:
Creative Commons Attribution License OAA

To preview the terms and conditions of these open access agreements please visit the Copyright FAQs hosted on Wiley Author Services http://authorservices.wiley.com/bauthor/faqs_copyright.asp and visit http://www.wileyopenaccess.com/details/content/12f25db4c87/Copyright--License.html.

Proofs

The Scientific Editors reserve the right to edit a manuscript for grammar, house style, scientific and statistical clarity, and overall length, while maintaining the scientific accuracy of the report. Authors may be asked to incorporate editorial amendments of spelling, grammar, house style and to check minor inconsistencies in the text or reference list, together with scientific and/or statistical corrections, before returning a revised manuscript for final approval by the Editor. Failure to make either scientific/statistical or editorial amendments could result in delayed acceptance and publication.

Once the manuscript has been typeset the corresponding author will receive an email alert that their proofs are ready. A working email address must therefore be provided for the corresponding author. This email will contain a link to a web site and the proof can be downloaded as a PDF file.

Acrobat Reader will be required in order to read this file. This software can be downloaded (free of charge) from the following website: www.adobe.com/products/acrobat/readstep2.html. This will enable the file to be opened, read on screen and edited electronically. You may prefer to print the pdf and add your corrections offline.

Further instructions will be sent with the proof. To avoid publication delays proofs should be checked immediately and returned by email, fax or by express post to the address indicated on the proofs. Do not send proofs to the BJOG editorial office. Telephone corrections will not be accepted.

Authors are advised that they are responsible for proofreading of the text, references, tables and figures for absolute accuracy. New material cannot be accepted at this stage and substantial rewriting of paragraphs is not permitted. Should authors insist in doing so, then the costs will be charged to the author and the journal will not be responsible for typesetting errors arising from these changes.

Early View

Early View articles are complete full-text articles published online in advance of their publication in a printed issue. Articles are therefore available as soon as they are ready, rather than having to wait for the next scheduled print issue. On average it takes 6-8 weeks from being sent to production (usually straight after acceptance) to a paper appearing online. Early View articles are complete and final. They have been fully reviewed, revised and edited for publication, and the authors' final corrections have been incorporated. Because they are in final form, no changes can be made after online publication. They are given a Digital Object Identifier (DOI), which allows the article to be cited and tracked. After publication, the DOI remains valid and can continue to be used to cite and access the article.

Errata/Corrigenda

Authors should advise the publisher (BJOG@wiley.com) of corrections, apologies and retractions to the publisher who will publish them as the next available opportunity. The Editor-in-Chief may be consulted as appropriate.

Author services

Online production tracking is available for your article through Wiley-Blackwell Author Services.

Author Services enables authors to track their article - once it has been accepted - through the production process to publication online and in print. Authors can check the status of their articles online and choose to receive automated e-mails at key stages of production so they don't need to contact the production editor to check on progress. 

Visit the Author Services area for a wealth of resources including FAQs and tips on article preparation, submission and more.

Offprints

Free access to the final PDF offprint of your article will be available via author services only. Please therefore sign up for author services if you would like to access your article PDF offprint and enjoy the many other benefits the service offers.

Further resources

The Library of Health Research Reporting

This page is regularly updated and includes the following resources:

• Reporting guidelines
• Guidance on scientific writing
• Guidance developed by editorial groups
• Research ethics, publication ethics and good practice guidelines
• Examples of editorials introducing reporting guidelines
• Examples of good research reporting
• Examples of guidelines for peer reviewers
• Useful and interesting presentations

EQUATOR Network resource for authors

This page can help you with:

• Planning and conducting your research
• Writing up your research
• Ethical guidelines and considerations

Author Aid- Supporting Developing Country Researchers in Publishing Their Work

The initiative can help you with:

  • increased interaction with researchers in the field
  • training workshops on scientific writing
  • community space for discussion
     

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 Last updated 17 June 2013.

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